Most agencies are still people + tools.
A project tool, a chat app, four spreadsheets and the one producer who knows what the client approved.
The tools each hold a slice. Your people are the glue.
That one person copies, chases and rebuilds it all by hand. When they're out, it waits.
Every week, by hand
- Copy client changes from calls into the brief
- Rebuild the launch checklist for every project
- Catch the launch-day change. Again.
- Chase approval on the final copy
If you're a producer
The change a client made on Tuesday's call should be on the launch checklist by Wednesday, not discovered on launch day.
Your studio stops being people + tools and becomes a system.
One that learns, runs and improves itself.
What comes off your list
No more:
Copy client changes from calls into the briefIt learns how you work.
A client changes a price on a call. The change lands on the project, with who asked.
No more:
Rebuild the launch checklist for every projectIt runs the work.
Every launch runs the same checklist, and every step has an owner.
No more:
Catch the launch-day change. Again.It improves itself.
Changes keep arriving on launch day. It suggests a freeze date, you approve it.
How it works
Two weeks from first call to running on it.
You keep working. We do the building.
- Day 1Show us how you work today
- Days 2–6We learn how your business runs
- Days 7–13We build it around your tools
- Day 14Your team starts using it
Built to be trusted with the real work.
- Every change is on the record.See who changed what, and when: a person, or an agent acting for them.
- Your data stays yours.Kept separate from every other business, with a dedicated database when you need one.
- You set when agents ask.They work inside your permissions. You choose which sends, bookings and changes wait for your yes.
Before you get started.
Will our team need to learn a new tool?
Not much. Headroom works from the email, calls and files your team already uses, and we set it up around how you run projects.
Can clients see where their project stands?
Yes. Clients can sign in to their own portal to see their project and what's waiting on them.
How long does it take to set up?
Your first workflow is live two weeks after our first call. You keep working while we build it.
You don't set it up. We do.
Bring us your by-hand list. We build the system with you and run it with you. If it isn't working in 90 days, you get your money back.