Most event planners are still people + tools.
A planning tool, an inbox, four spreadsheets and the one planner who knows today's guest count.
The tools each hold a slice. Your people are the glue.
That one person copies, chases and rebuilds it all by hand. When they're out, it waits.
Every week, by hand
- Copy guest changes from calls into the event
- Check the venue's insurance certificate. Again.
- Chase the client for a final count
- Rebuild the seating chart from four spreadsheets
If you're a lead planner
Every vendor should be working from this morning's count, not the one from three weeks ago.
Your business stops being people + tools and becomes a system.
One that learns, runs and improves itself.
What comes off your list
No more:
Copy guest changes from calls into the eventIt learns how you work.
The client adds twelve guests on a call. The count updates on the event.
No more:
Check the venue's insurance certificate. Again.It runs the work.
Insurance, contracts and load-in sheets are checked before the day, not on it.
No more:
Chase the client for a final countIt improves itself.
Final counts keep arriving late. It suggests an earlier client deadline, you approve it.
How it works
Two weeks from first call to running on it.
You keep working. We do the building.
- Day 1Show us how you work today
- Days 2–6We learn how your business runs
- Days 7–13We build it around your tools
- Day 14Your team starts using it
Built to be trusted with the real work.
- Every change is on the record.See who changed what, and when: a person, or an agent acting for them.
- Your data stays yours.Kept separate from every other business, with a dedicated database when you need one.
- You set when agents ask.They work inside your permissions. You choose which sends, bookings and changes wait for your yes.
Before you get started.
Does it read vendor contracts?
Yes. Contracts, insurance and load-in sheets are read and checked against the event before the day.
Can clients check their event details?
Yes. Clients can sign in to their own portal to see their event and what's waiting on them.
How long does it take to set up?
Your first workflow is live two weeks after our first call. You keep working while we build it.
You don't set it up. We do.
Bring us your by-hand list. We build the system with you and run it with you. If it isn't working in 90 days, you get your money back.